Important Message Regarding the 2020 Annual General Meeting
An important message from your Executives related to the 2020 Annual General Meeting. We hope you are all doing well in the midst of this pandemic. God bless you all.
As mandated by the Constitution, the Executive Council of the Caribbean Association of Pharmacists has formally announced the date and time of the 2020 Annual General Meeting. However, after deliberations of the Executive Council, and in consideration of concerns raised by members, the Executive Council has voted in accordance with Article 13. Sec.2 to call a Special Meetingon Monday 25th, May 2020 at 6pm (EST). This meeting shall be held at Building A of the Public Hospitals Authority Corporate Center, 3rd Terrace Centerville, Nassau, Bahamas. In the event of a quorum not being established, the meeting shall adjourn and be reconvened on Tuesday 26th, May 2020 at 6pm (EST) at the same location.
If members are unable to attend, a form of Proxy may be accessed from the Secretary, Executive Director or CAP Office () or from the CAP website at ww2.cap-pharmacists.com or in person from the CAP Office in Jamaica, within the timeline afforded by the Constitution. The form should be deposited with the Secretary not less than 48 hours before the time appointed for the meeting. Notwithstanding, proxy forms will be circulated to all members in good standing on or before May 7th, 2020.
As this meeting will deal with an extraordinary agenda item, members can participate in the discussion during the meeting via the electronic platform afforded by the CAP Office. All members in good and regular standing will be contacted with the appropriate information for access. However, voting will only occur either in-person or via official proxy forms.
The agenda for the Special Meeting shall be as follows:
- Call to Order
- CAP Prayer
- Establishment of Quorum
- Adoption of the Agenda
- Consider the following Resolution of the Executive Council, approved in a meeting with proper quorum, on April 30, 2020:
Whereas, the Constitution and Bylaws of the Caribbean Association of Pharmacists mandates that the members assembled in the General Meeting are the supreme authority of the Association;
And whereas, the Constitution mandates that an Annual General Meeting is to be held every year, with Elections being conducted every two years;
And whereas, the impact of the COVID-19 Pandemic has produced such life-changing circumstances that render the normal execution of an Annual General Meeting extremely difficult;
And whereas, the use of virtual platforms have been considered, but the feasibility of the timeline for conducting the essential business of the Association via an untested method remains fairly low in the consensus opinion of the Executive Council;
And whereas, the Constitution only allows for the members in a General Meeting or Special Meeting to put aside a Constitutional mandate, by a ¾ majority of voters present;
Be it resolved, that the members of the Caribbean Association of Pharmacists postpone the 2020 Annual General Meeting for a period not to extend beyond August 2021.
Be it also resolved that the Executive Council shall reschedule and announce the date and time of the newly scheduled Annual General Meeting no later than May 1, 2021.Submitted by Marvin R. Smith, President
Members are asked to consider the notice above and make every effort to adhere and participate to the Notice for the Special Meeting.